Job profile

Administration Officer Civic Services

Are you pro-active, well organised and dynamic with excellent communication and diplomacy skills? If so, we want to meet you!

About the team and the role

Democratic Services is seeking a high calibre administrator to provide support to the Deputy Clerk to the Lieutenancy & Chairman's PA and wider Democratic Services Team. 

The Lieutenancy Office is responsible for arranging visits by members of the royal family to Warwickshire and provides administrative support to the Lord-Lieutenant of Warwickshire and Deputy Lieutenants for all ceremonial duties, honours and presentations conducted on behalf of HM The King. In addition, the Office provides administrative support to the Chairman and Vice-Chairman of the Council and arranges specific events for the Council. 

The post holder will also provide administrative support to the wider Democratic Services team through the day-to-day operation of the systems used for filming and streaming of formal member meetings and the management of committee agendas and reports.

This is a newly created role in the team and we expect the successful candidate to have excellent organisational, communication and diplomacy skills.  The ability to build positive working relationships and prioritise tasks effectively is essential, as is a proactive approach to problem solving and an eye for detail.

Experience of working in a civic office or governance environment is desirable but not essential as full training will be given.

To learn more about the benefits offered for all Warwickshire County Council employees please click on the link below:

Our Benefits

Additional Information

A full valid UK driving licence is essential for this role.

The role involves occasional weekend or evening working.

For more information about the role, please see the job description and person specification.

If you would like an informal chat about the post please call Deborah Moseley, Democratic Services Team Leader, on 01926 418136 or Dawn Mardle, Deputy Clerk to the Lieutenancy & Chairman's PA on 01926 476878

Closing date: 24th November 2023

The Fluency Duty is outlined in the Code of Practice on the English language requirements for public sector workers. The Fluency Duty for this role is Required. You must be able to speak and provide advice in accurate spoken English to the public.

To apply for this vacancy please click on the 'Apply' button.

Our method of application is online, please note, CV’s should not been emailed unless asked to do so.

If you are unable to apply using the 'Apply' button please contact the Recruitment Centre on hrandpayroll@warwickshire.gov.uk including your contact details and any relevant screenshots.

You will be notified of our shortlisting decision via email, so please check your email on a regular basis after submitting your application.  

As part of being a Disability Confident employer we guarantee to interview anyone with a disability whose application meets the minimum criteria for the post. By ‘minimum criteria’ we mean that you must provide us with evidence in your application form which demonstrates that you generally meet the level of competence required for each competence, as well as meeting any of the qualifications, skills or experience defined as essential in the person specification. 

Should you require application forms in an alternative format / language or any adjustments to be made throughout the application process or upon appointment, please contact hrandpayroll@warwickshire.gov.uk  and we will make every effort to meet your specific requirements.

Warwickshire County Council (WCC) is committed to equality of opportunity for all employees and is keen to address areas of under representation in its workforce, this is because we really understand the importance of different voices, experiences, perspectives, and backgrounds within our workforce. Therefore, we strongly encourage applications from members of underrepresented groups. WCC has a number of staff network groups which provide peer support and safe spaces for employees who hold these and other identities. See more